Conference Travel Grants
These ad hoc grants support Stanford graduate students presenting East-Asia related papers at major academic or professional conferences. Travel grants may not be used simply to attend a conference as an audience member. Awards are paid as reimbursement after completion of travel to offset hotel fees, conference registration, and travel costs. Both U.S. and international students are eligible to apply. Funds available first-come, first-served until exhausted. Students may apply for up to two travel grants at $500 each or one travel grant at $1,000 per academic year (9/1–8/31). Grant amounts cannot be further subdivided, and any unused portion of an awarded grant cannot be carried forward (for example, receipts for grant 1 equal $427; the balance of $73 cannot be carried over to grant 2). Students may combine a CEAS award with additional departmental or outside support, however, total reimbursement cannot exceed actual expenses, and CEAS reserves the right to charge the external source first before applying our funding; additional documentation may be required, and students should note any existing or anticipated outside funding at time of application.
Along with the completed and adviser-signed travel grant application form, students should also submit a letter of invitation and/or paper acceptance, along with a conference schedule/brochure showing their name as a presenter. Papers topics should be largely East Asia related–more general or theoretical topics may be rejected. Grant applications must be submitted prior to participation–retroactive applications will be rejected.
International travel must be registered with the university. See policy and steps at Stanford International Travel Booking. It is suggested, but no longer mandated, that air travel be booked through university-approved vendors: Stanford Travel Program Affiliates in which case travel registration is automatic.
Application Deadline: Rolling applications
Eligible Students: All currently-enrolled Stanford graduate students
Application Instructions:
1. Complete the online application form
2. Upload a filled in, adviser-signed Student Travel Certification Form: Student Certificate for Authorized Expense
Choose checkbox #2 “related to presenting at a conference”
Complete business purpose details
Leave “Expense Request Transaction #” blank
Have adviser sign and date.
3. Upload a copy of your acceptance letter/email
4. Upload a copy of conference program (if available)
Once your travel grant is approved, you are required to use Stanford Travel booking channels to book your travel and accommodations. These channels can only be used for approved University-sponsored travel. Please contact CEAS staff with any questions about booking travel through the Stanford travel channels.